How to write a follow-up email
- Choose the situation and the tone.
- Fill in the names, dates and details.
- Copy the email, or open it in your mail app.
Examples
A polite reminder for invoice INV-0042 of ₹45,000 that was due on 31 October 2026: the subject is “Payment reminder: invoice INV-0042”, and the email says it's a gentle reminder, lists your UPI ID and bank details, and thanks them if they've already paid.
The same invoice in the firm tone with a pay-by date of 10 November 2026: the subject becomes “Overdue: invoice INV-0042 for ₹45,000”, and the email asks them to “arrange the payment by 10 November 2026”.
After an interview on 3 November 2026 for an Accounts Executive role, in the friendly tone: the subject is “Thanks for your time on 3 November 2026”, and the email mentions something you discussed, such as the plans for a new Pune office.
About this tool
Following up is easier with the right words ready. Pick the situation, such as after an interview, a quote with no reply or a gentle payment reminder, choose a polite, friendly or firm tone and fill in a few details. You get a subject and an email to copy, or to open straight in your own mail app.
Common questions
What does the firm tone do?
It stays courteous, but it says plainly what you need and by when. Add a Reply by or Pay by date and it appears in the email.
What does Open in email app do?
It starts a new email in your own mail app, such as Gmail on your phone or Outlook, with the address, subject and text filled in. Nothing is sent until you press Send there.
What are the words in square brackets?
Details you haven't filled in yet, such as [invoice number]. They're shown so nothing goes out half finished.
Is it free to use?
Yes. There's no sign-up, and you can use it as often as you like.
Is my text uploaded anywhere?
No. This tool runs inside your browser, so what you enter stays on your device.
Do I need to install anything?
No. It works in your browser on a computer or a phone.